Brandl Invoice Cockpit · Concept prototype

Every invoice.One view.Next action:

The Cockpit brings together invoices from email and the site channel, extracts relevant data, preserves the original and shows who needs to review or decide, through to handover for payment.

AI extracts.Rules route.People decide.

At Brandl today:20–30 invoices and around two hours of manual coordination every day.

Try a sample invoice See the process in 5 steps

No sign-inWorkspace-protected demoNo payments executed

When I read this task, my first question was not what AI could take over. It was where time, information and clarity are lost in the current process.
Extracting data is only the beginning. What matters is that every invoice is reviewed, clarified and handed over ready for payment, with a clear record of each step.
That is why automation handles repeatable work. People decide where context, uncertainty and responsibility matter.
This prototype makes decisions visible, assumptions testable and the next step clear. It shows both what I built and how I think.

IN THE PROTOTYPEOne shared inboxEmail and the site channel arrive in the same work view.

IN THE PROTOTYPEOne traceable invoice caseExtracted values stay linked directly to the original.

IN THE PROTOTYPEOne clear next actionStatus, owner and deadline are immediately visible.

INBOXRE-2026-1182Unread PDF

SPREADSHEET€2,499.00Transfer the row

PAPEROriginalnot yet preserved

PROJECTUnassignedClarification pending

APPROVALDecision pendingOwnership unclear

DISCOUNT€49.98 at riskDeadline approaching

Email intake

Quality checked

Original captured

Amount identified

Next action identified

Email intakeRE-2026-1182

RE-2026-1182€2,499.00

Project: Not assigned yet
Next action: Assign a project

Focus on exceptionsMore time for what matters.

01 — UNIFY INTAKE

Email and the site channel become one inbox.

Two different sources become new cases in one shared intake, with no separate message threads to track.

RESULT

Source, time and processing status are recorded immediately.

02 — REVIEW DATA

AI extracts the data. Uncertain values stay visible.

Supplier, amount and reference are read from the original. Required fields and totals are checked; uncertain details are flagged, never guessed.

REVIEW CHAIN

AI extracts. Rules validate. People clarify the context.

SOURCE REVIEW3 fields identified

The original stays linked to every value.

BOSCHINVOICE

Bosch Thermotechnik GmbHSophienstraße 30–3235576 Wetzlar

Invoice no.: RE-2026-1182
Invoice date: 23/05/2026

Invoice€2,499.002% discount · 10 days

Project assignment required

Bosch Thermotechnik GmbH ✓

€2,499.00✓

RE-2026-1182 ✓

VERIFIABLE RECORDS

Supplier: Bosch Thermotechnik ✓
Amount: €2,499.00✓
Project: Needs clarification!

Values captured
Every value points back to the original.

03 — PRESERVE THE ORIGINAL

Original, data and corrections stay connected.

The source file remains unchanged and linked to extracted values, later corrections and every status change.

PROVENANCE

Every value and every change points to the same original document.

BEFORE & AFTERMany versions.
Uncertainty.

One original.
Everything connected.

3 CORRECTION LAYERProject assignmentCustomer onboarding – heat exchanger

2 EXTRACTED DATA

Supplier: Bosch Thermotechnik GmbH
Invoice no.: RE-2026-1182
Amount: €2,499.00
Project: Apartment-building heating

1 ORIGINAL DOCUMENT

BOSCHRE-2026-1182

Bosch Thermotechnik GmbH
Sophienstraße 30–32

€2,499.00Project assignment required▣ORIGINAL
PRESERVED

ORIGINAL IDENTITY

Source: Scan_2.pdf
Captured at: 29 Jul 2026, 08:12
File size: 721 kB
Checksum: 7f2a…5ef1

Original stored unchanged✓

TRACEABLE & AUDITABLE

04 — ROUTE APPROVAL

Every pending decision has an owner.

Amount, project assignment and exceptions determine the right role. The Cockpit provides the context; the responsible person decides.

RULE

Above €2,000.00 → management

NEXT ACTIONAwaiting approval

Review €2,499.00 and record the decision.

The system does not execute payments.

05 — PRIORITIZE DEADLINES

Discounts and due dates determine what comes first.

Brandl calculates payment terms and discount savings, makes their priority visible and prepares the next useful step.

EXAMPLE

€49.98 potential discount · deadline 30/07

The system does not execute payments.

When data is missing

Routine cases run automatically. Exceptions stay manageable.

Every exception shows the reason, the owner and the next action. Uncertain values are never guessed.

EXCEPTION 01

Unreadable photo

The original is preserved. The Cockpit requests a readable source instead of guessing values.

Next step: Request a readable image
Owner: Site team

Awaiting original

Work view · Synthetic demo data

See what is open, who needs to act and which deadline matters in seconds.

The work view answers three questions: what is open, who needs to act, and which deadline or amount is at risk?

Open the full Cockpit

Automation and control

Automation handles handovers. People keep responsibility.

The Cockpit automates recurring handovers while people retain professional responsibility. Select a task to see how this works.

AUTOMATED

The Cockpit keeps handovers, deadlines and sources together.

Select a task

OWNED BY PEOPLE

INTERACTIVE CONCEPT PROTOTYPE

Follow the sample invoice to its next clear action.

See how source, original, extraction, approval and deadline come together in one invoice case. Start quickly with synthetic demo data, or use only an anonymized test file for your own upload.

Start with a sample invoice Choose an anonymized test invoice

No sign-inWorkspace-protected demoNo payments executed

Every invoice.One view.Next action:

The Cockpit brings together invoices from email and the site channel, extracts relevant data, preserves the original and shows who needs to review or decide, through to handover for payment.

AI extracts.Rules route.People decide.

At Brandl today:20–30 invoices and around two hours of manual coordination every day.

No sign-inWorkspace-protected demoNo payments executed

Follow the sample invoice to its next clear action.

See how source, original, extraction, approval and deadline come together in one invoice case. Start quickly with synthetic demo data, or use only an anonymized test file for your own upload.

No sign-inWorkspace-protected demoNo payments executed

Every invoice.One view.Next action:

The volume stays.

The friction goes.

One invoice.
Five clear steps.

Email and the site channel become one inbox.

AI extracts the data. Uncertain values stay visible.

Original, data and corrections stay connected.

Every pending decision has an owner.

Discounts and due dates determine what comes first.

Routine cases run automatically. Exceptions stay manageable.

Unreadable photo

See what is open, who needs to act and which deadline matters in seconds.

Automation handles handovers. People keep responsibility.

Follow the sample invoice to its next clear action.

Every invoice.One view.Next action:

The volume stays.

The friction goes.

One invoice.
Five clear steps.

Email and the site channel become one inbox.

AI extracts the data. Uncertain values stay visible.

Original, data and corrections stay connected.

Every pending decision has an owner.

Discounts and due dates determine what comes first.

Routine cases run automatically. Exceptions stay manageable.

Unreadable photo

See what is open, who needs to act and which deadline matters in seconds.

Automation handles handovers. People keep responsibility.

Follow the sample invoice to its next clear action.

Every invoice.One view.Next action:Hand over.

Today's invoice process compared with Brandl

Email and the site channel become one inbox.

Routine cases run automatically. Exceptions stay manageable.

Unreadable photo

See what is open, who needs to act and which deadline matters in seconds.

Automation handles handovers. People keep responsibility.

Follow the sample invoice to its next clear action.

Every invoice.One view.Next action:Hand over.

Today's invoice process compared with Brandl

Email and the site channel become one inbox.

Routine cases run automatically. Exceptions stay manageable.

Unreadable photo

See what is open, who needs to act and which deadline matters in seconds.

Automation handles handovers. People keep responsibility.

Follow the sample invoice to its next clear action.

Every invoice.One view.Next action:

Every invoice.One view.Next action: